Should I Lease, Rent or Buy a Printer

Finding the right printer/photocopier option for your business can be daunting.  Whether you are looking to buy, lease or rent a device, Print Logic will be able to find the best solution for your business.

You will have your own set of circumstances which will help us understand which option is the most appropriate. 

Printer/Copier Leasing

Printer/Copier Renting

Printer/Copier Buying

Printer/Photocopier Leasing

Leasing a printer/photocopier is always the best option for any business looking for the benefits of a state of the art device, whilst improving office efficiency at a cost spread over a time period which suits them. Provided by printer leasing companies such as Print Logic, this option ensures that you get the best devices possible, and a service which covers every aspect of your printing, so you can concentrate on value based activities.

How does leasing work

Print Logic will work with you to find a device and a lease length which suits you best. Once we’ve agreed on a plan, we’ll work with one of our finance partners and set up a printer/photocopier lease scheme. Once everything has been approved we’ll prepare everything for you and install your new device as soon as possible, ensuring that it’s ready for you to use right away.

When you lease a printer or photocopier, you’ll receive full support and maintenance, as well as all of the benefits from a Managed Print Service, including free delivery and installation, automatic consumable replenishment and staff training.

What are the benefits of leasing a printer/photocopier

Better price structure

Why pay out in one lump sum? When Print Logic can offer small fixed manageable payments with leasing. Spreading the cost out over a number of years means that you’ll be able to establish a set payment structure which suits you. We’ll work with you to find a length and price which works best for you.

Fixed term

A fixed term printer/photocopier lease is agreed at the beginning of the process, and we work with you to make sure you have all the information you need to make an informed decision. When you commit to a leasing option, Print Logic make an equal commitment to support and maintain the you photocopier printer equipment to the highest standards for the duration of the lease.

Tax efficient

If you buy a device, you may only deduct the machine’s depreciation, which is typically 40 percent of the purchasing price in the first year and then 25 percent of the purchasing price in subsequent years. However, if you lease a printer or photocopier, the leasing payment is considered a pre-tax business expense, meaning you can deduct the entire payment each time it’s made.

New equipment

When leasing, you will benefit from a completely new machine from award winning manufacturers like Sharp, Xerox, Lexmark, OKI, Kyocera and Konica Minolta. Printer leasing companies work with you to prepare a device configured to your requirements, both with software and hardware solutions tailored to you.

New photocopy machines are completely reliable, and can be configured at any time – giving you the option of increasing the devices abilities at any time during the lease.

Service and support

All service and maintenance calls are included as part of a lease agreement, leaving you one less thing to worry about when considering the costs of a potential breakdown. We’ll regularly check your device so it continues to work as you expect it to. Using software such as PRISM, which is installed as standard, we can monitor the device and proactively resolve and potential issues before they cause a problem.

CF Capital Describe the benefits of leasing as:

“Many people believe leasing is an expensive option. This simply is not the case. This is why even large ‘cash rich’ companies are choosing to lease. Unlike many high street bank facilities or overdrafts that are subject to the change in market conditions, a lease facility with its protected payment and fixed interest rates allows for effective future budgeting. Because finance lease rentals are 100% allowable against pre-tax profits, the total cost of your purchase, capital and interest can be offset during the lease period, with your payments deducted as a trading expense. Contrary to popular belief leasing is not expensive, in fact the real cost of your lease can be significantly lower than the payments you make! A cash purchase will allow tax relief only on the capital allowances on the equipment. This is currently 18% of the cost in the first year and 18% in subsequent years based on a reducing balance each year”
CF Capital

Printer / Photocopier Rental

When leasing a printer / photocopier isn’t an option, device rental is the best alternative. It’s also the most suitable choice if you’re  looking to use the machine for a shorter period of time.

When renting a printer / photocopier, you will receive the best device for your needs from our range of refurbished machines. The device will be prepared and installed for you, and set up so you can use it to it’s full capacity immediately.

Throughout the period you have a photocopier or printer on rent you’ll receive full service and support from Print Logic, with training also being provided to the users regarding the photocopying services available.

Long term printer /photocopier rental

For some companies a leasing deal might be out of reach. A long-term photocopier rental works in nearly the same way as a photocopier lease, including the same level of support. The only main difference is the type of printer / photocopier which you will receive. For rentals, you will usually receive a used or refurbished device rather than a new device.

Short term photocopier rental

Sometimes people only need a photocopier for a few days, weeks or months. Customers like this usually include the organisers of exhibitions, sports events, film crews or conferences. For these people, renting a photocopier for a short-term is perfect, as it gets them a state of the art device, with a full service and support package.

What are the benefits of renting a photocopier

When customers choose photocopier rental, they will receive full support services from Print Logic, including installation, training, technical support and eventual removal.

A device is chosen from our range of refurbished photocopiers, so each customer receives an approved, state of the art piece of equipment chosen for them based on their unique requirements. We provide devices from award winning manufacturers like Sharp, Xerox, Lexmark, OKI, Kyocera and Konica Minolta.

A full Managed Print Service is included, so customers don’t need to worry about replacing consumables.

Perfect for when leasing a photocopier isn’t an option. Why pay out in one lump sum when with photocopier renting you can make small fixed manageable payments? Spreading the cost out over a number of years means that you’ll be able to establish a set payment structure which suits you. We’ll work with you to find a length and price which works best for you.

Buying a photocopier

Buying a photocopier is a great choice for any customer who wants a quick, easy path to owning a device. Only one payment is required, and we’ll work with the customer to help them choose a photocopier to buy which will benefit them the most.

Print Logic have both new and refurbished photocopiers in stock, and have a fast delivery time for every customer, meaning we can deliver them a great device quickly and easily.

Why buy a photocopier

Purchasing a photocopy machine means that the device is paid for, completely, all at once. This appeals to some customers who want to supplement their existing set up or printing fleet. They might already have a printing or IT department who handle any printer related issues, so there isn’t a need for a Managed Print Service.

Another reason to buy a photocopier would be to completely replace an older or damaged device which is no longer fit for service. If this is the case Print Logic sometimes offer deals for a part-exchange of devices. This is always subjective, but our sales team will help find a customer the best deal whilst taking every element into account.

What are the benefits of buying a photocopier

When you choose a photocopier to buy this requires a single payment, after that the device is yours! We’ll help you choose the best photocopier for your budget and needs, and prepare it so that it can be installed into your office quickly and easily.

Buying a photocopier means that you will own the asset and be able to deduct a proportion of the cost from your taxable profits each year – known as capital allowances.

You’ll also have the option to add on a service and maintenance plan or a Managed Print Service too, which can be paid for on a monthly basis. This lets customers who own a photocopier have their service and maintenance taken care of and consumables automatically replenished, drastically reducing the time and expense of having to manage a printing fleet alone.