PaperCut

PaperCut is a simple to use print management system designed to improve printing behaviour within your business.

The software helps reduce your print waste, improve document security and ultimately give you full overview and control of your printing, increasing your business efficiency.

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photocopier and printer brands

What is PaperCut?

PaperCut incorporates easy to use tools that can be securely accessed anywhere on your network through a browser. These tools allow you to monitor and report on your printing activity across your organisation or individual departments.

PaperCut was designed with flexibility and scalability in mind. As your print requirements change over time, it can be configured to meet your needs. PaperCut print software is used by many of our customers, from businesses with large photocopier fleets to smaller companies with a handful of printers, it is able to improve their printing efficiency, saving them money and giving them full control of their print environment.

There are two variations of the software, PaperCut MF and PaperCut NG. MF stands for Multifunction and NG stands for Next Generation. The major difference between the two is that MF has the ability to interface with your multifunctional devices and integrated with your devices touch screen. This means it can track and control access on your individual devices.

Cost Control

You can access a full audit trail of your printing activities, allowing you to attribute the costs of printing to each of your departments or individual users.

BYOD mobile printing

PaperCut NG/MF has its own cloud printing solution called mobility print and can also integrate with other cloud printing technologies such as Apple AirPrint to incorporate printing from mobile devices.

Printing Policies

You have full control to set up rules around your print environment, whether you wish to restrict users to print mono, enforce two sided printing or remove the ability to print certain documents, the choice is yours.

How to integrate into your business

We’ll let the guys at PaperCut HQ show you how the application can integrate into your printing environment.

papercut document security

Document Security

PaperCut NG/MF comes fully featured with enterprise-level security. You are also required to login with your individual credentials once at the printer or photocopier to release your print jobs. This means that sensitive documents can only be printing while you are physically at the printer or copier, removing the risk that documents are sat at the printer waiting to be collected.

Print Reporting

The PaperCut print software allows you to see exactly what is being printed in your business and by whom. Departments and individual users can be accountable for their printing, with a full audit trail of your print environment. You also can produce high-quality reports in PDF, HTML and Excel format to share with stakeholders and drive decisions.

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Key Benefits of PaperCut

  • Ability to assign printing activity to individual users or whole departments.
  • Monitor the environmental impact your print environment against your business’s green targets.
  • Protect sensitive documents with secure print release.
  • Full visibility of your printer usage with powerful web-based reports.
  • Simple deployment and user friendly interface.
  • PaperCut can scale with your business, from 5 to 500,000 users.

PaperCut NG vs MF

There are two versions of PaperCut, NG and MF. Both versions offer an easy to use print tracking and management solution and share many of the same features. Papercut MF adds hardware-level integration to the features already found in PaperCut NG.

Here is a run down of all the features that are available in PaperCut NG and MF:

Features PaperCut NG PaperCut MF
Print security and data loss prevention
Secure print release with ID card and/or MFD login
Secure print release with mobile phone
Print audit and system activity logs
Watermarking & digital signatures
Full print archiving and job view
Printing cost control
Print quotas and reasonable limits
Shared accounts (billing by department, project, or client)
Reporting and visibility
Advanced reporting and data access
Online payment gateways (pay for print)
Pay-for-print refund management
Print enablement (easier setup)
Find-Me printing (one single global queue)
Automated print queue and driver deployment
Location-aware print driver deployment
Mobile printing (iOS, Android, Chromebook)
BYOD printing (all OSs including Mac and Windows laptops)
Low toner alerts
High availability
Site servers
VM support and clustering
Enterprise grade database support (e.g. MS SQL Server)
On-device MFD Embedded Software
Secure print release and Find-Me printing using ID cards and touchscreen
Device access control (control who can use)
Copy, Scan and Fax tracking and control
On-device Scanning & Capture
"One-click" Scan to Cloud (Dropbox, OneDrive, GDrive, etc.)
"One-click" Scan to Email or Folder
OCR & Digitisation (including PDF/A support)
Scanning Integrations
Customisation
Print scripting (customised print policies, etc)
Open APIs
Custom logos and designs
Multi-region and language support
Print Rooms Management Option
Job submissions and ticketing process
Print room workflow and approval
Job progress notifications
Automatic job cost calculation and charging

Are you looking for more information on integrating PaperCut into your existing infrastructure or as part of a printer lease, photocopier rental or managed print solution? Talk to one of our friendly printer experts, who’ll work with you to bring you the latest technology for less. We pride ourselves on our customer support and saving you time and money.